Privacy Policy

Introduction

Thanos Hotels ("Company," "we," "our," or "us") is committed to protecting the privacy and security of personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you access and use the TH Welfare portal (the "Portal") and related services.

1Information We Collect

1.1 Employee Information

When you register and access the Portal, we collect the following information:

• • Payroll ID and Employee Number
• • Full Name and Surname
• • Department/Sector
• • Company Affiliation
• • Employment Status
• • Dependent Children Information (for benefit eligibility)

1.2 Booking Information

When you submit a holiday booking request, we collect:

• • Selected Hotel Property
• • Check-in and Check-out Dates
• • Special Requests and Notes
• • Supporting Documentation (hotel bills, receipts)

1.3 Technical Information

We automatically collect certain technical information:

• • IP Address and Browser Information
• • Device Type and Operating System
• • Session Cookies and Login Activity
• • Access Times and Pages Viewed

2How We Use Your Information

We use your personal information for the following purposes:

• ✓ Holiday Benefit Administration: To process and manage your holiday booking requests, verify eligibility, and coordinate with partner hotels.
• ✓ Subsidy Reimbursement: To calculate, verify, and process reimbursement of holiday subsidies through the Payroll Department.
• ✓ Eligibility Verification: To determine your entitlement level based on dependent children information and employment status.
• ✓ Communication: To send you updates regarding your bookings, policy changes, and important notices.
• ✓ System Maintenance: To ensure the Portal functions securely and efficiently.
• ✓ Compliance and Legal Obligations: To comply with applicable laws and regulations.

3How We Protect Your Information

We implement a variety of security measures to maintain the safety of your personal information:

• ✓ Secure HTTPS encryption for all data transmission
• ✓ Secure session management with authentication tokens
• ✓ Limited access to personal data (authorized personnel only)
• ✓ Regular security audits and system monitoring
• ✓ Anti-forgery protection for form submissions

Note: While we implement robust security measures, no system is completely secure. We cannot guarantee absolute security of your data.

4Data Sharing and Disclosure

Your personal information may be shared with the following parties:

4.1 Internal Sharing

• • Thanos Hotels Welfare Team: For booking coordination and administration
• • Payroll Department: For subsidy calculation and reimbursement processing
• • HR Department: For eligibility verification based on employment records

4.2 External Sharing

• • Partner Hotels: Your name and booking details for reservation purposes only
• • Service Providers: Third-party vendors assisting with booking coordination or system maintenance

4.3 Legal Obligations

We may disclose your information if required by law, court order, or government request.

5Retention of Information

We retain your personal information for as long as necessary to:

• • Administer your holiday benefits
• • Process and complete any pending reimbursements
• • Comply with legal and regulatory requirements
• • Resolve disputes or claims

After employment termination or benefit discontinuation, we retain information for the period required by applicable employment and tax laws (typically 6-7 years).

6Cookies and Session Management

The Portal uses session cookies to:

• • Maintain your authenticated session
• • Remember your login information during your visit
• • Protect against unauthorized access (anti-forgery tokens)

These cookies are essential for the Portal's functionality and are deleted when you log out or close your browser. You can manage cookie settings through your browser preferences.

7Your Rights

As an employee, you have the right to:

• ✓ Access: Request access to the personal information we hold about you
• ✓ Correction: Request correction of inaccurate or incomplete information
• ✓ Deletion: Request deletion of your information (subject to legal obligations)
• ✓ Restriction: Request restriction on processing of your data
• ✓ Objection: Object to processing of your information

To exercise any of these rights, please contact the Welfare Team at THwelfare@thanoshotels.com.

8Third-Party Links

The Portal contains links to partner hotel websites and external services. This Privacy Policy does not apply to third-party websites or services. We encourage you to review the privacy policies of these external sites before providing any personal information.

9Children's Privacy

The Portal is intended for adult employees only. We do not knowingly collect personal information from children under 18 years of age, except information about dependent children recorded in employee HR records for benefit eligibility purposes.

10Updates to This Policy

Thanos Hotels reserves the right to update this Privacy Policy at any time. Changes will be effective upon posting to the Portal. We encourage you to review this policy periodically for updates. Your continued use of the Portal following the posting of revised Privacy Policy means you accept and agree to the changes.